Transactional Real Estate Legal Assistant
Job Description:
We are looking for a Transactional Real Estate Legal Assistant with 5+ years of experience to provide dedicated, one-on-one support for a high-volume partner. We are seeking a long-term, career-focused assistant who thrives in a stable environment and is an expert in commercial real estate workflows.
What will you be doing?
- Manage the full lifecycle of client matters, from running conflict checks to assembling closing binders.
- Form entities, primarily LLCs and limited partnerships.
- Handle heavy redlining of transactional documents with expert proficiency in Microsoft Word.
- Interface with vendors including registered agents (Paracorp, Parasec) and due diligence services (InfoTrack).
- Enter attorney time daily and provide general administrative support to your partner.
Key Requirements
- 5+ years of experience as a legal assistant in a transactional commercial real estate practice.
- Demonstrated job stability and a desire for a long-term role (no job-hopping).
- Must be a career legal assistant with no plans to attend law school or become an attorney.
- Advanced proficiency in Microsoft Word, including redlining, formatting, and PDF conversions.
- Ability to work 100% on-site in downtown San Diego.
- 75+ year established San Diego law firm with a "take care of your tribe" culture - they give $100 gift cards for admin appreciation day and $500 holiday bonuses
- $95K-$110K base salary plus discretionary annual raises and performance bonuses, $200/month parking allowance, full benefits including 401(k) match
- True work-life balance - 7.5 hour workdays (8:30-5pm), no nights or weekends expected for support staff
- Dedicated 1:1 support role for a senior real estate partner - high autonomy and clear ownership of responsibilities
- Stable environment where the previous firm administrator stayed 45 years and they're willing to wait for the right long-term hire
Why candidates should join
Education
Paralegal certificate.
Hard skills
Expert in Microsoft Word (heavy redlining, formatting, conversions).
Experience with conflict checks and new client matter intake.
Familiarity with AIA, AIR, and CAR forms.
Soft skills
Ability to support a high-volume, busy partner effectively.
Miscellaneous
Must work on-site 5 days/week in downtown San Diego.